Run your entire pathology B2B network from one dashboard.
Onboard collection centers & referring clinics, set per-partner price lists, load prepaid wallets or assign credit limits, and let sample dispatches, invoices & credit notes flow automatically.
One central lab.
Many collection centers.
Pathology B2B software connects a central lab to its outside collection centers, franchise pickup points, and referring clinics — so every sample, price, wallet balance, and invoice flows through one system.
From partner onboarding to
monthly invoice — on autopilot
Four steps. No spreadsheets, no chasing payments.
Onboard partner
Add a collection center or referring clinic with center code, portal login, and permissions in under 2 minutes.
Custom price list
Set per-partner rates or apply a flat discount % across all tests. CSV import for 500+ test panels.
Load wallet / assign credit
Prepaid wallet with low-balance alerts, or postpaid credit limit with rolling advance & security deposit.
Booking → dispatch → invoice
Partner books samples on their portal, wallet auto-deducts on dispatch, monthly invoices & credit notes generate automatically.
Prepaid wallet or postpaid credit
Choose the right mode per partner. Switch anytime without losing history.
Prepaid wallet
- Top-up via cash / UPI / bank transfer
- Low-balance WhatsApp alerts
- Auto-deduct on sample dispatch
Postpaid credit
- Configurable credit limit & rolling advance
- Security deposit tracking
- Monthly invoices with due-amount ageing
Monthly invoices & credit notes, generated for you
Pick a partner, pick a billing period — every dispatched sample lands on a GST-compliant invoice with sequential numbering, QR-verifiable totals, and a linked credit-note trail.
- GST-compliant B2B invoiceSequential numbering, PAN, GSTIN, HSN — ready for your CA.
- Credit & debit notesRefund a wrong dispatch, adjust an invoice, or write off in one click.
- Due-amount ageingSee who owes what across 0-30, 31-60, 60+ days — filter, export, follow up.
Every partner. Their own letterhead.
Upload each partner's header image and set header height, footer height, and left/right margins. Reports dispatched from that collection center automatically print on their branding — no swapping settings, no re-uploads.
Built for hub-and-spoke pathology
Every rupee tracked. Every partner accountable. Every report on the right letterhead.
Prepaid wallet + postpaid credit
Choose per partner: prepaid wallet with top-ups & low-balance alerts, or postpaid credit limit with rolling advance and security amount.
Per-partner price lists
Set custom rates for each collection center and referring doctor. Apply bulk discount %, override individual tests, import via CSV.
Auto invoices & credit notes
Monthly consolidated B2B invoices with due amount tracking. Issue credit/debit notes against any invoice in one click.
Live ledger & wallet history
Every top-up, dispatch, refund, and credit note is logged. Filter by partner, export, and hand over to your CA at year end.
Custom letterhead per partner
Each collection center prints reports on its own letterhead — header height, footer, margins, and logo image saved per partner.
Partner portal + granular permissions
Give each partner a login to book samples, download reports, view ledger — with strict permission control per action.
Full B2B feature checklist
One module. Zero add-ons. No per-partner fees.
Frequently asked
Short, direct answers your team & auditors will actually use.
QWhat is a pathology B2B module?
A pathology B2B module is software that lets a central lab manage its outside collection centers, referring clinics, and pickup partners on one platform — with prepaid wallets, postpaid credit limits, per-partner price lists, sample dispatch tracking, and automated monthly invoicing. It replaces spreadsheets, WhatsApp groups, and manual reconciliation.
QWho should use pathology B2B software?
Any pathology lab that receives samples from external sources needs it. That includes central labs with 2 or more collection centers, hospital labs accepting samples from nearby clinics, franchise lab chains, and NABL labs that must maintain a full financial audit trail for outside referrals.
QHow does the prepaid wallet system work?
Each B2B partner has a wallet balance. You top-up via cash, UPI, or bank transfer, and the system auto-deducts the partner's custom test rate the moment a sample is dispatched from their collection center. Low-balance alerts fire automatically over WhatsApp so partners re-load before sampling stops.
QCan I give postpaid credit to trusted collection centers?
Yes. Switch billing mode to postpaid credit for any partner and set credit limit, security deposit, and rolling advance. Monthly invoices generate automatically for the billing period you choose, and due amounts are tracked with ageing.
QHow is a per-partner price list different from a normal rate card?
A per-partner price list stores a custom rate for each test for each B2B partner — not one flat rate for all. You can override individual test prices, apply a bulk discount % across every test, or bulk-import a CSV. The correct rate is auto-applied at dispatch.
QCan each partner print reports on their own letterhead?
Yes — enable letterhead per partner and upload the header image, set header/footer heights and left/right margins. Reports dispatched from that partner's collection center print on their branding automatically, without swapping settings.
QDo I need a separate LIS or extra software for B2B?
No. Smart Clinic Pathology B2B is a built-in module inside the same platform — same patient database, same analyzer integrations, same reports. Just enable the pathology_b2b feature flag from Master Admin. There are no extra per-partner or per-sample fees.
QIs the pathology B2B module GST and NABL compliant?
Yes. Partner PAN, GSTIN, bank, and UPI details are stored per partner. Invoices are numbered sequentially, and every wallet transaction is logged with timestamp and reference — providing a complete audit trail suitable for NABL 112 audits and GST filings.
QCan B2B partners log in to book samples themselves?
Yes. Every partner gets a portal login with permissions you control — booking, report download, ledger view, and price list access can all be toggled independently per partner.
QHow long does it take to set up my first B2B partner?
Under 5 minutes for a single partner: name, contact, center code, billing mode (wallet or credit), and a starting balance. Bulk onboarding via CSV takes about 10 minutes for 50+ partners. Our team migrates your existing partner list free of charge.
Ready to scale your
pathology B2B network?
We'll import your current partner list, price sheets, and outstanding balances — and get your first collection center live in under a day.
Also see Pathology Lab Software · Analyzer Integration · Create free account